Many of the best paper control systems were designed with a solid empathy for the requirements of small business owners. These are the organizations that have limited resources and sometimes don’t have a dedicated IT workforce. The system they choose must be capable of serving these people on a daily basis, with no need for consistent updates or perhaps complicated protocol modifications. The device they use should be easily accessible, whether online via Kyoto on the smartphone brand management or over a powerful personal computer in Spain.

Probably the most important popular features of a good management system is the ability to digitize your files. This will save you from the discomfort and hassle of dealing with physical files and storing them in a filing cabinet. Many of the top devices allow users to scan records directly into the program, or import them in a various file types. Many also provide optical character recognition (OCR) capabilities, which in turn automatically fill out metadata and make it easier to look for scanned receipts and photograph files afterward.

In addition to reducing the need for physical safe-keeping and retrieval, document management devices help businesses become more effective. According to the 2022 Nitro Production Report, inefficient paperwork accounts for 50% of employee production losses. For this reason it’s vital to invest in a document management system that streamlines and automates workflows, and reduces errors.

pCloud is an easy-to-use document management solution that gives secure data file hosting and collaborative editing and enhancing. Its powerful features include the ability to set up, edit and share files, and manage permissions. Its user-friendly interface makes it simple for users of all experience amounts to get started. The solution is 21 CFR Component 11 compliant, and provides a time-stamped audit trail, revealing and eSignature functionality. It likewise integrates with Microsoft Office and DocuSign, allowing you to send documents for the purpose of approval one-by-one or at the same time, depending on the business’s SOPs.